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Article I: Name
The official name of the organization will be the Toledo Area Linux Users Group (TALUG).
Article II: Purpose
- To promote awareness and use of GNU/Linux and open source software in the greater Toledo area
- To provide a forum and a resource for sharing GNU/Linux information with all Linux users
Article III: Membership
To become a member of TALUG , there is only one requirement:
- Register for an account on our website.
Article IV: Officers
Section 1: Offices
- Website Administrator
Section 2: Responsibilities
- Preside over the meetings
- Organize and publicize meetings
- Record meeting minutes and make them publicly available
- Maintain a list of all current members
- Account for all the organization's fiscal dealings
- Appoint committee chairs to coordinate specific tasks
- Administer, maintain, and patch official website
Section 3: Roles and Responsibilities Document
- An official document shall be maintained detailing specific responsibilities and assigning those responsibilities to the offices.
- This document can be updated as needed, but not within the eight weeks prior to an election.
Section 4: Board Votes
The officers will make decisions on behalf of the organization by majority vote, with the President breaking ties.
Section 5: Qualifications
- Member as defined by Article III
- Able to perform designated duties of the office
- An officer can only accept one nomination at a time.
- Must be a member as defined by Article III
Section 6: Elections
- The election date will fall on the first meeting after July 1st.
- The President will announce the impending election to the membership. This announcement must be released at least 2 weeks prior to the nomination deadline. The announcement should present the purpose of the election and explain voting eligibility.
- All votes must be submitted via email to votes [at] talug [dot] org 48 hours prior to the election date.
- The results will be announced at the election date.
- Nominations with consent must be submitted 4 weeks prior to the election date.
- Only votes for nominated candidates will be counted.
- Voting will be done by issued electronic plain text ballot counted by the secretary. If the secretary is a candidate, then a non-candidate appointed by the President will issue the count.
- The candidate wins if he/she receives the majority of the votes for that office.
- The election date must coincide with a regular meeting.
- The highest ranking active officer will appoint a temporary officer in the event of a vacancy. The temporary appointment will last until the next election.
- Interim elections will be held as needed.
- Interim elections follow the same procedures as regular elections.
Section 7: Recall
An officer may be removed for failure to satisfy responsibilities by a 2/3 majority of votes cast, with a minimum 1/2 of all eligible members voting.
Article V: Presidential Succession
In the event that a President is unable to perform his/her duties, the following order of succession will be used:
- Website Administrator
- The resulting vacancies will then be filled as described in Article IV, Section 6.
Article VI: Meetings
- We will endeavor to hold regular monthly meetings.
- Meetings are open to the public.
Article VII: Donations
- Donations of any amount are accepted.
- Donations will be made to the treasurer.
Article VIII: Amending the Constitution
- Any voting member may submit an amendment to the secretary.
- The Secretary is then to submit the amendment to all officers for discussion. The amendment may be revised at this point. A vote of the board will then be taken. If a majority is in favor (President breaks ties), a general vote will occur.
The vote for the amendment will take place at the next regularly scheduled general meeting once the following occurs:
- Acceptance through a majority vote of the officers
- Release of an announcement informing the membership of the impending vote. This announcement must be released at least 2 weeks prior to the vote. The announcement should present the language of the amendment and explain who is eligible to vote.
- A 2/3 majority of votes cast, with a minimum 1/2 of all eligible members voting, is required to pass the amendment. If the amendment does not pass, it will be sent back to the board for consideration or abandonment.